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This page guides you through the process of Floating License Sharing through the My Chaos portal.


Overview

Chaos products can be used with Fixed (or Solo) licenses and Floating (or Premium) licenses. While fixed licenses can only be used by one user on one device, Floating licenses can be shared between multiple users and devices. Floating licenses can be used within a local network or over the Cloud where an Internet connection is the only requirement.

This article outlines the setup for using Floating (or Premium) licenses over the Cloud.

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Cloud-based floating licensing allows you and your team to use a shared pool of Floating licenses entirely through the

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cloud. This allows users to use licenses from any location without the need to be on the same local network or connect to an office network through a VPN.

Setup

To use this setup, both the Administrator (who owns the Floating licenses) and users (Members or Guests in the Organization who use the licenses) need to complete a short list of steps.

For further information on the roles and other terminology connected to the My Chaos portal, see this Guide.

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Any active commercial Chaos Account is, by default, an Organization, and the account owner is an Administrator.

Administrators can add other users to their Organization and share floating licenses with them.

Administrators need to:

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  • Add users to their Organization
  • Enable Floating License Sharing for their Organization
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Floating Licenses can be shared within an Organization only when they are assigned to the Administrator.

If you have assigned floating licenses to members in your Organization, you will need to revoke them if you want those licenses to be part of the shared pool.

Users need to:

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  • Be part of an Organization
  • Perform a default installation of the Chaos product(s) and sign in to the product with their Chaos Account

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See the video, or read below for a detailed workflow.

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Administrator Workflow

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The Administrator can share the floating licenses with all Members (or Guests) within their Organization. Any user added to the Organization can use shared licenses by installing the Chaos product with all default settings and signing in to the product with their own Chaos Account.

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Any active commercial Chaos Account is, by default, an Organization, and the account owner is an Administrator.

Administrators can add other users to their Organization and share floating licenses with them.

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Log into my.chaos.com and go to the Organization tab on the toolbar.

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Go to the three-dot menu next to Users and select Invite Users.

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Invite users to your Organization. For instructions on this step, see the My Chaos Guide page.

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To enable Floating license sharing, open the three-dot menu next to the option and click Enable Floating license sharing.

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Floating Licenses can be shared within an Organization only when they are assigned to the Administrator.

If you have assigned floating licenses to members in your Organization, you will need to revoke them if you want those licenses to be part of the shared pool.

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Migrating to Cloud-Based Floating Licensing

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If you have already set up Floating licenses for your team with a centralized Chaos License Server and you want to move to the Cloud-Based Floating Licensing cloud-based floating licensing setup:

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  • The Administrator needs to enable the Floating License Sharing option in the Organization tab of the my.chaos portal.
  • All floating licenses need to be assigned to the Administrator. If you have assigned floating licenses to individual users in the organization and you want those licenses to be part of the shared pool - you will need to revoke the assignments.
  • The Administrator needs to add all users to the administrator's Organization through the my.chaos portal.
  • In case users have configured their Chaos product to connect to a centralized remote License Server, they will need to re-install the Chaos product and select Local Licensing in the installer's Advanced options. Users will then need to sign in to the product with their Chaos Accounts.

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See the sections below for more detailed information on changing your floating license setup to the Cloud-Based Floating Licensing cloud-based floating licensing one.


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Remote Licensing

If you already have a floating license setup with a centralized License Server within your local network, your users have selected Remote licensing in the Advanced installer options. To move to a Cloud-Based Floating License cloud-based floating license setup, users will need to switch to Local licensing by re-installing the product and selecting Local licensing in the Advanced installer options. If users are installing a Chaos product for the first time, they only need to install it with all the default options without selecting any of the Advanced installer options.

Floating Licenses assigned to Users

In case If floating licenses are assigned to individual users in the Organization and are needed to be used as Shared Floating Licenses, the Administrator has to revoke the assignments. Only floating licenses assigned to the Organization's Administrator are part of the shared floating pool. Then, enabling the Floating license sharing option through the my.chaos portal makes the licenses available to the users in the Organization.

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  • Floating License Sharing only affects Floating or Premium licenses. Fixed or Solo license licenses can be individually assigned, but cannot be part of a shared floating pool.
  • Only the Administrator's licenses are shared with the Organization. Individually assigned floating licenses are not part of the shared pool, unless the assignments are revoked.
  • Only licenses owned by the Organization can be shared. Licenses assigned to the Administrator from another Organization where the Administrator is a Member / Guest are not part of the shared pool.
  • Only Administrators can enable or disable Floating License Sharing for the Organization.

  • A Cloud-Based Floating License cloud-based floating license cannot be borrowed for offline use by a Member or Guest. The License needs to be personally assigned to that user, to allow them to borrow the license. For more information, on how an Administrator can assign a product license to a user, see the User Management Actions page.

  • Shared licenses can be engaged by Organization users, but they will not appear in the users' list of licenses.
  • Enscape users: The cloud-based floating license setup described here is for Enscape 4.1 or later. If you're already using shared floating licenses with a license key in Enscape 4.0 or older, you can use a similar setup by adding users to your Organization. Users can then sign in with their accounts to the product and use the shared floating licenses, or complete an account if they don't have one.